Events Coordinator

Events Coordinator £32,456, Pall Mall, London

The Royal Automobile Club is an exclusive world-class private members club, with 2 stunning clubhouses in London and Epsom. Providing a first-class service offering accommodation, dining, sports and leisure facilities for the enjoyment of our members and guests.

We are seeking a highly organised and creative Event Coordinator to join our dynamic team. This role is perfect for someone who thrives in a creative, fast-paced environment and is passionate about delivering exceptional events that create memorable experiences.  This role demands exceptional organisational and planning skills, attention to detail, and the ability to manage multiple projects simultaneously.

If you are a motivated, detail-oriented individual with a flair for event planning, we would love to hear from you!

Based in Pall Mall, London for 40 hours per week - This role will require working some evenings and weekends.

Benefits of working at the Royal Automobile Club:

• Annual staff bonus
• Free meals on duty
• Paid birthday day off
• Generous pension
• Christmas off in Pall Mall
• Perkbox discount scheme
• European RAC cover
• Interest-free season ticket loan
• Employer-paid health cash plan
• 24/7 Employee Assistance Programme
• Staff parties

Purpose of the role:

To assist the Events Manager to promote the Club’s facilities to members and to help develop and deliver the calendar of quality events. To process all event bookings and event-related inquiries on behalf of the Events Team, following the procedures in place. This will include administrating a core role within the team efficiently and accurately.

Responsibilities:

• To assist in the research and creation along with administer and run the events calendar for Pall Mall under the direction of the Events Manager.
• Update website/magazine with information on forthcoming events and ensure the entries for events are 100% error-free.
• To be the first point of contact in the Events Office at Pall Mall.
• Update and manage events database and review data storage system.
• Provide administrative support to the team in day-to-day running of the events office.
• Ensure all events are ready for delivery in a timely manner.
• Liaise with the Banqueting and Operations Teams, and Chefs to ensure that weekly information and updates are communicated effectively.
• Coordinate with suppliers and transportation services when required.
• Utilise event management software to track and manage budgets, guest lists, and timelines.
• Produce weekly reminders, schedules, action plans, and reports to provide insights for future event enhancements.

About you:

• Highly organised with excellent time management skills
• Able to work to multiple deadlines, whilst maintaining the highest level of accuracy
• Team player
• Flexible, adaptable problem-solver
• A high degree of proficiency in Microsoft Office including Outlook, PowerPoint, Word and Excel, Publisher, and Survey Monkey
• Excellent communication skills
• Creative, motivated and passionate about customer service

Club Values: HEARTS

Heritage - Our rich motoring, social, sporting and architectural heritage runs through the fabric and the nature of the Club
Excellence - Excellence is not an achievement; it is something we strive for every day.
Accountability - Taking ownership of our work, meeting our own high standards, honouring our commitments and acting with professionalism.
Respect - Showing consideration and understanding to our members and colleagues.
Trust – Acting with fairness, honesty and integrity.
Sustainability – Actively contribute to reducing our environmental impact, improving our operational efficiency and continuing to build our reputation.

Please visit our website for more information about our Club Vision and Values.

What to expect:

• All applications will be reviewed
• Immediate interview dates available
• Closing date 30 September 2024